Simple asset registration and inventory at AZ Jan Palfijn thanks to smart barcode scanning system

Recently, we implemented a barcode scanning system for the marking, inventorying and tracking of unique objects using barcodes at AZ Jan Palfijn in Ghent. The solution includes hardware, labels and  licences, as well as the implementation and linking with the existing asset management system.

The technical department and the infrastructure department of AZ Jan Palfijn were looking for a solution that would allow making a periodical inventory of all assets in the entire hospital. These  “assets” include medical equipment as well as tables, chairs and other moveable furniture. The solution would also have to be able to communicate with the current asset management system. We proposed a solution which would make use of hand-held scanners for the registration of assets and the software package IDasset to link the information to the existing asset management system.

All assets received a sticker with an object number and barcode. These labels are supplied by us and read with a barcode reader. The AZ staff have hand-held scanners, which are linked to the Wi-Fi network and can be used to scan objects in all the rooms. These hand-held scanners operate using an Android IT system, which includes the IDasset application of PHI DATA.

"Since we've started to use the scanners, our work has become a lot easier. The user-friendliness has made carrying out the periodical inventory very easy. Where before we had less control over the precise location of devices and furniture, we can now immediately see when something is missing", Hein Reynaert of AZ Jan Palfijn explains.

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